The Applications screen contains the institution settings for use in the Applications module.
The fields on the Applications screen are described in the following table.
| This field | Holds this information... |
|---|---|
| Allow multiple offers against courses |
Whether more than one offer can be made against a learner application. If set to N, if you try to add more than one offer for an application, an error message is displayed. |
| Automatically convert optional child applications | Whether optional child units are converted to enrolments. |
| Notification for applications (ebs: central) | Whether learners are emailed when creating applications. This is set to N by default. |
| Interview events are automatically extended | Whether when updates are made to application interviews in ebs: central (for example: time, date and so on), the interview events in ebs: shape are automatically updated also. |
| Interview Message Return Email Address | The return email address to be used for interview message emails. |
| Default application progress code | The default application progress code to be used when creating new application records. |
| Who to pay | The default who to pay code (that is: who is responsible for the debt) to be used when creating new application records. |
| Applications current year start date | By typing, or using the calendar select the date when you will begin to accept applications. |
| Applications current year end date | By typing, or using the calendar select the last date on which you will accept applications. |
| Notify of application offer when progress code matches |
The default application progress code to use to notify a learner when an offer is made. These fields are used for sending notifications to the Engage application. However, you can add a custom workflow to configure the notifications to send emails to learners using the relevant email template. |
| Notify of application declined when progress code matches |
The default application progress code to use to notify a learner when an offer is rejected. These fields are used for sending notifications to the Engage application. However, you can add a custom workflow to configure the notifications to send emails to learners using the relevant email template. |
| Allow learners to re-apply for courses they have withdrawn applications from |
Whether learners can re-apply for courses that they have withdrawn from in ebs: ontrack Learner Hub. This defaults to 'N'. |
| Default Interview status for non-attendance | The default status for non-attendance of an interview. |
| UK Maintain Application after converting to Enrolment | Whether to maintain application records after converting to an enrolment. |
| UK Default progress code for maintained converted applications | The default application progress code to be used for maintained converted applications. |
| NZ Completed application progress code | The default completed application progress code to be used when completing application records. |
| NZ Check entry requirements met | Whether entry requirements should be met on applications. |